Records Management on SharePoint

Invisible, DoD 5015.2 v3 compliant records management utilizing HP TRIM and Microsoft SharePoint

Ask yourself these 5 questions:

1. Is my company currently engaged in litigation?
2. Can i find information on Google faster than I can searching through my own files?
3. How many paper records do I produce a day? How many digital?
4. Does my business know about and have visibility into all the data I produce?
5. Do I follow my organization's records management policy?

A way to manage and structure information, without interrupting end user routines, is lacking in almost every organization

Organizations are facing tough obstacles as more data is being created and people are enabled to create, store, and collaborate on information with ease utilizing Microsoft’s highly popular SharePoint. With SharePoint introduced as an interface, a common organization obstacle is keeping the end users happy while also attempting to provide structure and management to the massive amounts of data being created.

Typical phrases we hear regarding SharePoint and records management:

1. These are SharePoint team sites and have nothing to do with the corporate portal
2. We won't be using SharePoint for document or records management yet
3. We will start by having people put stuff there instead of shared drives
4. We will just use SharePoint for collabaoration and shareing information which will help us understand how people will really want to use the system when we do a larger roll out

If you hear one of these phrases raise your hand and speak up before your organization is too far down the line to easily stop the bleeding.

HP TRIM with Microsoft SharePoint

SharePoint is a tool designed for users to collaborate, communicate, and store documents.  It is also a tool that is rapidly becoming commonplace in both commercial and government organizations. SharePoint is an enabler and SharePoint has an easy to use interface that people enjoy utilizing. From an organizational perspective, SharePoint is enhancing knowledge workers ability to to their job and to do it well.

HP TRIM is an enterprise records management software designed to capture, manage, and secure all business records.  The tool is built to meet DoD 5015.2 v3 compliance and is being used today by commercial organizations in litigious environments and government organizations with transparency needs.  HP TRIM features are highlighted by enhanced archiving abilities, ad hoc workflow creation, vigorous security and access controls, and reliable retention policies.

So why not have the best of both worlds? Intact Technology works with clients to utilize the robust, HP TRIM enterprise records management capabilities in the background with the user friendly Microsoft SharePoint collaboration tool as the front end user interface.  The HP TRIM with SharePoint integration allows for end users to continue working in SharePoint while true records management takes place behind the scenes.