In the first part of “Memoirs of an Enterprise Architect” I discussed the importance of Enterprise Architecture (EA). Part 2 of this epic saga continues with the introduction of a technology standards catalog.
Are you struggling with how to manage all of the software within your organization or are not sure where to begin?
Introduce Technology Standards Catalog
Think of this as a catalog of all technologies requested within your organization, your own Sears
Wish Book. If you used to tight roll your jeans or were friends with people that did, then you know what I am talking about. Imagine starting a new project and being able to shop for all the technologies best suited for it from one single catalog. If you are an IT geek like me, you would get almost as excited as I did when making my Christmas list and drooling all over the toys I knew I could never have.
The technology Standards Catalog is used to manage technology usage within an organization. I know this sounds like “red tape” but when you have to answer to management questions around specific technologies, having the information at your fingertips is a great help. Also, the Catalog of information is instantly searchable.
Before you build your Catalog make sure you do the following:
- Identify stewards that can be held responsibl
e for their area of expertise.
- Work with the identified stewards to document all of the technologi
es that are being used in your organizati on.
- Create a review board made up of these stewards and schedule reoccurring meetings to review requests for new or existing technologies.
Once you have this initial set of technologi
Troux: A natural fit to ensure EA success
Even if your organization already has a list of approved technologies managed by a standards board, Troux will help to put some structure around the process of managing technology usage, making it easier to locate approved and denied technologies. This will contribute to the future success of EA for the following reasons:
- Troux is a single, centralized repository where every approved, used, or denied technology is stored.
- With Troux it is easy to see where the company is relying on high risk technology due to either running outdated versions or products that cannot scale with the future growth of the business.
- Procurement and contracts management can leverage this catalog to understand what software can be consolidated under vendor enterprise license agreements (ELA) and discover overlapping technologies.
I guarantee your organization will benefit from it as mine did.
The toughest part in transitioning the standards catalog to Troux from spreadsheets and email is determining where the latest source can be found. Nevertheless, this problem goes away as soon as the data is sourced out of Troux.
After a painstaking exercise of collecting this data and importing it into Troux, domain experts need to be identified to take ownership and responsibility for the various technology areas.
The key takeaway here is that you must start with a centralized, finite list of technologies for your organization in order to have a successful standards governance process.This is easy for the executives to understand and get behind.
There is still a long way to go to start enabling the evolution of your company through EA, but this is key data for any Enterprise Architecture to be effective in an organization.
Benefits of Implementing Troux
If you implement Troux in your organization, as I did, you will be able to take advantage of the following benefits:
- Own a robust system for managing all technologies.
- Assign technology stewards responsible for entering new technologies, approving/denying new requests, and maintaining the lifecycle data for every technology in their assigned domain.
- Get insight into what technologies are used, where, and by whom, the risks associated with using them.
- Make strategic decisions that can achieve significant savings through technology phase out and renegotiating contracts.
Have you ever thought of all the technologies your organization uses to run the business? Do you manage technology standards now or do you think it is a big waste of time? I would love to hear your thoughts. By the way, if you are still reading, I am not wearing any pants.
Stay tuned next Thursday, where I will take you on a little detour to talk about how a small team in IT leveraged Troux to save the company millions. Wouldn’t you like to able to do the same thing in your company?